As a trusted document scanning vendor, one of the most important aspects of our job is to help our clients set up a successful high volume on-site document scanning project. In this blog post, we will share some tips to help corporate, law firm, and government clients plan and execute their on-site document scanning projects smoothly.
Define your project scope: Before you begin, it's important to clearly define the scope of your project. This includes determining the types of documents you will be scanning, the volume of documents, coding and production requirements, and what you envision the desired outcome of the project to look like.
Assess your current infrastructure: Before any scanning begins, it's important to assess your current infrastructure. This includes evaluating your current hardware and software to determine if you need to purchase new equipment or upgrade your current systems.
Choose the right scanning equipment: Once you have assessed your infrastructure, you need to choose the right scanning equipment. This includes selecting the right type of scanner, such as a flatbed scanner or a sheet-fed scanner and determining the appropriate resolution and speed for your project.
Plan for document preparation: Before you begin scanning, you need to prepare your documents for scanning. This includes organizing and sorting your documents, removing any staples or paper clips, and ensuring that all documents are facing the same direction.
Develop a workflow: To ensure that your project runs smoothly, you need to develop a workflow. This includes determining the order in which documents will be scanned, as well as the processes for handling and storing the scanned documents.
Test and adjust: Before you begin scanning your documents, it's important to test your equipment and workflow to ensure that everything is working properly. If you encounter any issues, adjust as needed to ensure that your project runs smoothly.
By following these tips, you can streamline setting up a successful high volume on-site document scanning project. With the right planning and execution, you can ensure that your documents are properly scanned and stored, and that your project runs smoothly.
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